JOB DESCRIPTION:  Provide general secretarial services to the director of Exceptional Student Services (ESS)

 

QUALIFICATIONS:  High school diploma or equivalent.  Two years of secretarial experience. Preferred experience with Active Directory, Google Suite, Visions/Purchasing Process, and Audio Visual. Ability to complete a variety of assignments with minimal instruction or supervision. 

 

RESPONSIBILITIES:

• Provide general secretarial services to the director of Exceptional Student Services (ESS), including the composition of routine correspondence, typing of evaluations and recommendations, and producing correspondence and/or documents to support presentations, meetings, records, spreadsheets, and databases by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc.

• Answer routine questions, and coordinate activities concerning student enrollment, referral, evaluation, placement, and withdrawal procedures.

• Maintain school budget, statistics, and other records as directed.

• Requisition supplies, materials, and maintenance services, as directed, to maintain the efficient operation of the school.

• Oversee the maintenance of student records, including requesting and forwarding records in accordance with laws, policies, and regulations.

• Process correspondence, including incoming and outgoing mail, telephone, and email inquiries.

• Maintain inventory for staff, initiate purchase order requisitions, receive supplies and educational materials, and manage fiscal information via a computerized system.

• Compose bulletins/flyers to be mailed to parents.

• Assist the school nurse with first aid and school health procedures as needed.

• Mail pertinent information to parents at the beginning of the school year.

• Manage and communicate school-wide and administrative schedules by maintaining physical and/or electronic calendars pertaining to school events or meetings, parent and staff meetings, teacher evaluations, community events, etc.

• Demonstrate familiarity with various office systems/equipment to ensure the maintenance of said office equipment by following manufacturer instructions and established procedures.

• Maintain confidentiality of student and staff records.

• Create and maintain filing systems by organizing and storing paperwork, documents, and computer-based information.

• Perform other duties as assigned.

SALARY:  Twelve (12)-month position, beginning salary Level 33, employee benefits in accordance with Board Policies.

 

EVALUATION:  Performance is to be evaluated in accordance with Board Policy on the evaluation of support personnel.