JOB DESCRIPTION: To maintain and update current studentrecords. To support and process student registrations. Enter data on the computer and prepare reports relating to students as required. Perform secretarial and clerical tasks as assigned. QUALIFICATIONS: High school diploma or equivalent GED. Two years of secretarial experience preferably in a school or office setting. Ability to complete a variety of assignments with minimal instruction or supervision. Data processing experience is desirable. Background check required.

 

      RESPONSIBILITIES:

• Follows and maintains knowledge of all District policies and procedures.
•  Maintains student records and prepares reports as assigned.
• Enroll students on the student system, providing parents and students with appropriate  information and documents, add students to class lists, withdraw students, enter grade history into the computer.
• Assist the administration in the input of data for the master schedule and generation of class lists.
• Order grade sheets to be printed each grading period, prepare instruction for the teachers, edit the grade sheets to ensure accuracy, order report cards and other related grading material.
• At the end of each grading period make sure all student grades are accurate and recorded on the official record.
• Maintain an updated class list on each grade, an entry and withdrawal list
• Process and distribute student accounting year-end reports.
• Maintain and protect the confidentiality of student records and cumulative files. Maintain high levels of ethical behavior and confidentiality when dealing with student information.
• Perform a variety of clerical work in support of the school secretary including typing, proofreading, filing, checking information on records, and collecting and accounting for monies received.
•  Perform routine office/clerical duties as assigned; maintain and monitor student attendance records.
• Process new student registrations and student withdrawals and assemble new student packets
• Answer and screen telephone calls and screen walk-in visitors, provide information on school policies/operations or refer calls to appropriate staff members.
• Provides assistance with programs, special projects, and events as directed by the administrator.
• Perform other duties as assigned.

SALARY: Twelve-month position, beginning salary Level 31, employee benefits in accordance with Board
Policies.

EVALUATION: Performance to be evaluated in accordance with Board Policy on the evaluation of support
personnel.